The Clinical Evaluation Literature Search: 6 Tips to Save You Time and Stress

The literature search is a key part of the clinical evaluation. It usually involves numerous hours of work. This article will give you six tips to help you efficiently carry out and fully document the literature search.

In the literature search, manufacturers gather together scientific articles, among other reasons, to document the state of the art and provide evidence of the safety, performance, and clinical benefit of their device. But more on this later.

Tip 1: Use the information in the guidelines when searching for literature

There are now several MDCG documents available on the topic of the clinical evaluation, but none that describe how to carry out and document the literature search for the clinical evaluation.

a) MEDDEV 2.7/1 Revision 4 on the literature search

MEDDEV 2.7/1 is also the most important guideline for the literature search under the MDR. The Medical Device Coordination Group says the same.

Through the literature search, you find literature on the device under evaluation, the equivalent device and the state of the art, including alternative examination and treatment methods.

Annex 5 of MEDDEV 2.7/1 Revision 4 describes the most important aspects to remember when documenting the literature search. In it, the guideline requires the objective of the literature search(es) to be documented. Examples of such objectives are:

• Providing data on the device under evaluation (including device name and model)
• Identifying important data for the risk management process (focus on patient population and existing interventions)
• Providing information for the evaluation of the benefit/risk profile
• Giving an overview of the current safety specifications
• Enabling a comparison of possible side effects
• Providing information on benchmark devices

Manufacturers also have to document the search methods.

There will be more on documentation in the second tip.

b) MDCG documents

The MDCG documents do not currently offer any concrete guidance on how the literature search should be carried out. The MDCG document 2020-13 “Clinical evaluation assessment report template” is nevertheless useful:

It is primarily aimed at clinical evaluation reviewers, particularly notified bodies, but it also provides indirect guidance for anyone carrying out a clinical evaluation. Section D deals with literature search and literature review. The requirements listed in this section are the same as the ones in MEDDEV 2.7/1 Revision 4. The focus is on:

• Search categories (e.g. device search or state of the art including clinical condition)
• Scope of the search strategy
• Search and review methods
• Literature search documentation

The MDCG 2020-13 document refers to MEDDEV 2.7/1 Revision 4. So, save some time for the MDCG document and be glad that you can continue working with MEDDEV 2.7/1 Revision 4, especially when it comes to the literature search.

c) Other documents

Other guidance documents on the preparation of the clinical evaluation include, for example, IMDRF MDCE WG/N57FINAL:2019.

Tip 2. Fully document the literature search

a) Literature search protocol

Incomplete documentation of the literature search will result in a non-conformity. This can lead to unnecessary queries or even deviations in the audit, since the MDCG document 2020-13 explicitly requires notified bodies to review the literature search documentation. It requires reviews to evaluate the following metadata:

• Search terms
• Databases used
• Inclusion and exclusion criteria
• Exclusion of duplicates
• Literature review procedure and documentation
• Search methods

These metadata are incorporated into the literature search protocol.

MDCG 2020-13 requires auditors to pay special attention to the exclusion criteria.

The clinical evaluation should clearly describe the selection criteria with respect to the regulatory purpose to which it will apply. The CER should clearly differentiate between the two types of data (device under evaluation or an equivalent device, state of the art or alternative treatment option). If the data does not relate to either of the above, provide a rationale with respect to its inclusion.

Section D, MDCG 2020-13

MDCG 2020-13 requires manufacturers to define and document the selection criteria for the literature searches. The selection criteria should be defined in the context of the clinical evaluation and distinguish between at least two searches for data or information:

1. Search for the state of the art
2. Search for the device under evaluation/equivalent device

You can find out more on these two searches in tip 3.

b) Additional documentation

The complete documentation of the literature search doesn’t just include the literature search protocol.

The documentation includes all the following documents:

• The aforementioned literature search protocol
• The literature search report, including any deviations from the literature search protocol and the results of the search
• Complete list of retrieved articles
• Complete list of articles excluded with reasons for exclusion
• Full text copies of relevant documents

You can’t neglect any of these searches. Otherwise there is a risk of a non-conformity in the audit.

Tip 4: Search in the databases relevant to you

Just as important as the search strategy is choosing which databases you are going to search. The MDR does not give any concrete advice on how to choose the literature databases. However, in article 2(48) it requires peer-reviewed publications.

In addition, the MDR mentions “relevant specialist literature” or “databases”. However, the EU regulation leaves it up to the authors of the clinical evaluation to decide which databases they search.

In section D, the MDCG 2020-13 states that multiple databases should be used to minimize bias in the literature review.

MEDDEV 2.7/1 Revision 4, Annex 4 provides some guidance for selecting suitable literature databases. It recommends using MEDLINE, PubMed and other databases such as EMBASE or the Cochrane CENTRAL trials register but does not explicitly require them.

Table 1: Recommended databases and possible benefits

So, you can save costs and start the search in PubMed and use additional databases (e.g., EMBASE) to cover European topics (therapies or medical devices in use in Europe).

You can find a list of other potential sources for literature and clinical data in the article on clinical data.

Tip 5: Use (Boolean) operators

The use of (Boolean) operators allows you to narrow down your literature search, which saves you the trouble of reading non-specific literature sources. However, you can also use Boolean operators to expand the search, especially if you don’t find enough literature sources.

The operators can be used to combine different search terms according to the context. The most well-known Boolean operators are AND, OR and NOT.

• Combining terms with "AND" filters the results for entries that contain all the search terms.
• Combining terms with “OR” filters the results to show entries that contain one of the search terms.
• And combing the terms with “NOT” excludes entries with this search term from your search.

Quotation marks and round brackets are also useful for improving the quality of the search results. Use them to get relevant and specific search results.

• If you put your search term in quotation marks, “”, the search engine will search for the search terms in that exact context and order.
• Round brackets, () can be used to refer a Boolean operator to terms or units.

The following table illustrates this with some examples:

Table 2: Use of Boolean operators

Note that the different databases use different operators. Check the database's website to find out more. This also affects the interpretation of the search phrase when no brackets are used, as shown in the last example in the previous table. Some databases interpret this search phrase as ("ice pack” AND “reduction of pain”) OR “reduction of edema”.

Tip 6: Don’t read the full text of all the search results

The literature search often returns several hundred publications. At this point, you may wonder whether it is necessary to read the full text of each publication.

You (still) don’t have to read the full texts of all the documents found in the initial search. You can exclude obviously non-relevant publications on the basis of the abstract if they are not related to the clinical evaluation and, for example, don’t have anything to do with the device under evaluation.

However, you should read the full text publication during the literature review at the latest. The MDCG agrees with this view:

Summary and conclusion

You should continue to use MEDDEV 2.7/1 Revision 4 as a guide for the literature search. The MDCG 2020-13 document refers to the requirements of MEDDEV 2.7/1 Revision 4 and encourages clinical evaluation reviewers to pay close attention to the following topics:

• Literature search documentation
• Availability of full text publications
• Completeness of the meta-information (e.g., inclusion and exclusion criteria)

Control the range and specificity of the publications found in your literature search by using (Boolean) operators. Save time by excluding obviously irrelevant publications at an early stage, particularly if they do not relate to the state of the art or the device under evaluation.

Remember that in addition to the state of the art, you must at least research the information on equivalent devices. In other words, you must carry out at least two searches.

If you use the tips in this article, you will comply with the MDR’s requirements for literature searches.

Do you have any questions about implementation in specific cases? Email us or send us a contact request. We can review and trim down your documents to ensure conformity so that your clinical evaluation passes the audit.